Careers

Tasks:

• Prioritize, organize, and manage the Chairman’s activities by scheduling, preparing, and following- up on a high volume of meetings, appointments, and travel arrangements.

• Coordinate meeting requests, emails, and phone calls from internal and external stakeholders, always ensuring timely responses and efficient communication and keeping track of relevant contact information.

• Help manage the activities of the Chairman in his duties as professor at ESMT, chairman of Berlin Global Dialogue, and other activities.

• Organize all domestic and international travel arrangements, including booking flights, accommodations, and ground transport, and processing travel-related expenses and receipts.

• Provide administrative support for meetings by assisting with logistics, technical support, research, material preparation and dissemination.

• Support the Berlin Global Dialogue team with additional organizational tasks as time permits and as needed.

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Requirements:‍

• Previous experience as an executive assistant or in a similar administrative role.

• Highly organized and able to manage multiple tasks, deadlines, and priorities effectively.

• Excellent verbal and written communication skills in English and German and proven experience with high-level stakeholders.

• Strong attention to detail to ensure accuracy in scheduling, documentation, and communication.

• Proficiency in MS Office, video conferencing platforms, and other administrative tools.

• Ability to handle sensitive information with discretion and confidentiality.

• Keen interest in the intersection of politics, business, and academia.

• Ability to thrive in a dynamic environment and adapt to changing priorities.

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Tasks:

• Drive the development of sessions for the annual summit by conducting research, identifying key areas of debate, consulting relevant stakeholders, and writing concise session outlines.

• Develop and coordinate the program overview and maintain all program related documents up-to-date.

• Collaborate with BGD partners, experts, and moderators to contribute to the development of a relevant and engaging program.

• Identify and secure high-level speakers from the private and public sector for the annual Berlin Global Dialogue summit as well as other Berlin Global Dialogue events.

• Create speaker and moderator briefings, coordinate logistics, and ensure effective communication with speakers and moderators throughout the process.

• Manage and drive the delivery of the BGD Young Voices program.

• Conduct research and develop materials for other Berlin Global Dialogue events as needed.

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Requirements:‍

• Bachelor’s degree or higher and relevant working experience in international relations, economics, or public policy. Experience in developing conference programs is an asset.

• Excellent understanding of international politics, decision-making processes, and relevant stakeholders.

• Ability to dive into a range of different topics, identify key areas of debates, and summarize core arguments in a concise manner.

• Demonstrated experience working with high-level stakeholders and partners.

• Strong writing skills in English and German and ability to produce high-quality policy papers.

• Highly organized, detail-oriented and able to drive projects independently.

• Keen interest in working at the intersection of politics, business, and academia.

• Ability to thrive in a dynamic environment and adapt to changing priorities

Tasks:

• Provide administrative support to the Managing Director and the Director by managing calendars, scheduling meetings, making travel arrangements, and submitting expense reports.

• Create documents, materials, and presentations for BGD stakeholders as required.

• Contribute to the development, improvement, and implementation of organizational processes and project management.

• Support the successful implementation of partnership deliverables and coordinating communication with key BGD partners.

• Manage the BGD inbox and respond to participant queries in a timely and professional manner.

• Ensuring the smooth running of the office and team activities, e.g. by setting up meetings, ordering office supplies, and arranging team events.

• Support the team with additional organizational tasks as needed.

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Requirements:

• Proven experience in administration, personal assistance, team assistance or a relevant field.

• Highly organized and have a strong ability to manage multiple tasks, deadlines, and priorities effectively.

• Excellent verbal and written communication skills in English and German and demonstrated experience interacting with high-level stakeholders.

• Strong attention to detail to ensure accuracy in scheduling, documentation, and communication.

• Proficient in MS Office, video conferencing platforms, and other administrative tools.

• Handling sensitive information confidentially and with the utmost discretion.

• Keen interest in working at the intersection of politics, business, and academia.

• Ability to thrive in a dynamic environment and adapt to changing priorities

Tasks:‍

• Work closely with the Communications Manager to support the execution of the overall communications strategy of Berlin Global Dialogue.

• Write, schedule and post engaging social media posts for Twitter and LinkedIn to grow the audience, reach, and engagement of the BGD channels.

• Create and manage the social media calendar for Twitter and LinkedIn.

• Prepare weekly reports to track engagement across various social media platforms.

• Monitor social media debates on topics that are relevant to Berlin Global Dialogue.

• Write briefings for journalists and other key stakeholders.

• Conduct research for the BGD summit program and support the invitation process.

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Requirements:

• Enrolled in a full-time bachelor or master program in political science, foreign affairs, international economics, or a related field at least until the summer of 2025.

• First work experience in international organizations, political foundations or non-profits.

• Strong understanding of social media, with a proven track record of engaging audiences on different platforms.

• Familiarity with different social media tools (e.g. Hootsuite). Knowledge of design tools (Canva, InDesign, Photoshop) is a plus.

• Excellent verbal and written English skills. German is a plus.

• Keen interest to work at the intersection of politics, business and society, and you follow political discussions and trends on social media.

• Highly organized, detail-oriented, and able to work independently.

• Excited to gain start-up experience in a small, dynamic team with the opportunity to shape an international summit.